The Finance Department manages the financial resources of the University.   In particular,  the business functions of the finance department include planning, organizing, auditing, accounting, and controlling the University’s finances. The finance department also produces the University’s financial statements. Financial records include all source documents (budgets, invoices, vouchers, bank statements, credit advice, journals, cheques, receipts and any other documents) which serve as evidence of financial transactions.

The University President has overall authority and oversight of all funds.

Vision

The University of Saint Louis Tuguegarao Finance Department employs trustworthy and competent professionals who are innovative, creative, responsive, and collaborative in meeting the financial and accounting needs of a diverse and dynamic Louisian community and its stakeholders with quality performance and in an effective, efficient and service-oriented manner. 

Mission

Inspired by God and guided by USL’s core values, the Finance Department of the University of Saint Louis is committed to:

 

  • Guarantee  the availability of funds for the operational and developmental needs of the University through efficient cash management;
  • Ensure the proper allocation of available financial resources consistent with the operational and developmental needs of the University;
  • Develop a more effective financial management and control system  for  operational efficiency;
  • Maintain an accounting system that would generate accurate and timely financial reports and information for decision-making.

  The Finance Department’s organization is designed to meet the direct financial requirements of its clients and stakeholders within and outside the University through its treasury and accounting services. Aside from these two main functions, the finance department also caters to University requirements that have financial implications. (refer to figure 1)

org-chart-finance

USL’S FINANCE OFFICE 

The Finance Office thru the Cashier’s Window accepts payment during the following schedules:

Monday to Thursday 7:30 AM to NOON 1:00 PM to 5:15 PM

Friday 7:30 AM to NOON 1:00 PM to 4:15 PM

 

  1. TUITION AND OTHER FEES

    1. At the beginning of each school year, the Accounting Office publishes a general announcement which includes tuition and other fees, terms of payment and enrolment procedures.
    2. No person or another office is authorized to collect money. For payment of school fees and other fees. All monetary transactions are carried out only at the Accounting Office.

  1. SCHEDULE OF PAYMENT

    1. The required down payment should be paid upon enrollment.
    2. Tuition fees and other school fees may be paid either in full or on an installment basis.
    3. For payment of fees on an installment basis, it shall be equally distributed during Prelim, Midterm, and Final examinations.

  1. WITHDRAWAL OF ENROLLMENT and REFUND of SCHOOL FEES

  1. Any student desiring to discontinue his studies during the semester or summer term, must notify the Academic Dean and secure at once “Petition for Withdrawal of Enrollment” from the same office.
  2. A first-year student who withdraws his/her enrolment BEFORE the beginning of classes may be given back his/her entrance credentials but his/her down payment is forfeited
  3. A first-year student who withdraws his/her enrollment AFTER the start of classes can no longer retrieve his/her entrance credentials. He/she has to process his/her Withdrawal of Enrollment and apply for his/her Certificate of Eligibility to Transfer if he/she intends to enroll in another school.

 

NOTE: “Withdrawal of Enrollment is no longer allowed after the Midterm Period.

 
·   A student who discontinues his/her studies during the Midterm period and before the Final Examination without officially withdrawing enrolment will be given a mark  of “dropped” in all his/her subjects”.
  •   A student who stops schooling after the Midterm period will be marked “FAILED” in all his/her subjects.

When a student withdraws his/her enrollment within the allowable period, the subjects actually are retained in the AcadIMS and he/she is given a mark of “withdrawn with permission” (WP) in all his/her subjects during that term.

  1. Refund and other charges. A student who transfers or withdraws, in writing, within two (2) weeks after the beginning of classes, and who has already paid the pertinent tuition and other school fees in full or for any length longer than one month, shall be charged twenty-five percent (25%) of the total amount due for the school term if he withdraws within the first week of classes, or fifty percent (50%) if within the second week of classes, regardless of whether or not he has attended classes. The student shall be charged for all the fees in full if he withdraws any time after the second week of classes (referred from MORPHE 2008, se. 100).

 

  • Refund and withdrawal during the Short Term:

Policies on withdrawal of enrollment and refund during the regular term apply to the Short Term with the understanding that two (2) class days in the Short Term are equivalent to one week of classes in the regular semester.

 

  • Proper Procedure of Withdrawal of Enrollment of all Subjects
    • A student who wants to drop all his subjects should:
      • Secure a “Withdrawal of Enrollment” form from the Academic Dean’s office;
      • State reason/s for withdrawing from enrollment/dropping of all subjects;
      • Pay the Withdrawal of Enrollment fee and other fees and surrender the following to the Office of Student Affairs & Services:
        • Student I.D. card
        • duly accomplished clearance form
    • Decision is indicated:
  • Officially Withdrawn/dropped (WP), if the application is approved.
  • Unofficially dropped (D), if enrollment/subject is withdrawn without permission or proper procedure.
  • His petition to withdraw his enrollment shall be effective only when the form is duly accomplished and filed at the Accounting Office and Registrar’s Office.

The student distributes copies of filled-up dropping/ withdrawal forms to the following offices: OSAS, Registrar, Accounting, and the Dean. A copy is kept by the applicant.

PAYMENT FACILITIES AVAILABLE for TUITION FEE, PRE-ENROLLMENT FEE, REGISTRATION FEE, AND TESTING FEE

  1. CEBUANA LHUILLER (any branch)
  2. LANDBANK
  3. UNION BANK
  4. University of Saint Louis Tuguegarao Accounting Office

Note: If payment is not posted three (3) days after it has been made to any of the above facilities, kindly fill out the google form thru this link:https://bit.ly/USLPayment. Please do not forget to attach a clear copy of your proof of payment.

CEBUANA LHUILLER

Payment is posted in the afternoon of the following day.

Proceed to any branch of Cebuana Lhuiller near you.

Fill-out the bills payment form by providing the following details:

✔ ID Number of the student

✔ Name of the Student

✔ Amount to be paid

✔ Merchant Name (Name of School): University of Saint Louis

LANDBANK’s LinkBizPortal

www.lbp-eservices.com/egps/portal/index.jsp

WHO CAN PAY THRU THIS FACILITY:

✔ Those with existing Land Bank ATM account

✔ Those with ATM of Participating Bancnet-member banks (see list of member-banks below)

✔ Those with access to the following partner collection agents of Land Bank:

  • Pay & Go
  • Posible
  • Robinson’s Business Center
  • RuralNet
  • RD Pawnshop
  • SM Business Center
  • Bayad Center
  • DA5 Outlets
  • LBC
  • M. Lhuiller
  • Bayad Express
  • 7 Eleven (2,279 outlets nationwide) – with CLiQQ Kiosks
  • EC Pay (4,185 outlets nationwide)

NOTE: Over-the-counter payment is not allowed.

HOW TO PAY YOUR TUITION FEE VIA THE INTERNET

Thru BANK TRANSFER PAYMENT(payment is posted within the day)

As an added security, a One-Time-Password (OTP) will be sent to your registered mobile number or e-mail address in paying via the Link.Biz Portal. Registration via LANDBANK iAccess or BancNet.

Online facility is needed.Be sure to enroll your account before making payments or fund transfer thru the following link:

✔ Land Bank ATM account: https://lbpiaccess.com/

✔ Bancnet ATM account: https://www.bancnetonline.com/BancnetWeb/view/goToUserRegistrationPage.do

STEPS:

  1. Go to www.landbank.com and click Link.Biz.Portal.
  2. Click Pay Now.
  3. Select UNIVERSITY OF SAINT LOUIS TUGUEGARAO from the list of merchants then click Continue
  4. Select the transaction type, TUITION FEE or OTHER FEE, then click Continue.
  5. Key in all required details, including the one-time pin (OTP) sent thru your registered mobile number and ATM PIN. Under the remarks portion, kindly specify the following:
    • The purpose of payment, especially if you are paying for other fees
    • The examination term like Prelim, Midterm, Finals for the College or the grading period for the Basic Education
    • The semester and school year, if paying for previous balances
  6. Select the preferred Gateway Option:
    • Landbank ATM and Debit accounts
    • Participating Bancnet Member Banks:

      • ✔ Asia United Bank via Bancnet

      ✔ BPI Direct Banko via Bancnet

      ✔ CTBC Bank via Bancnet

      ✔ City State Savings Bank via Bancnet

      ✔ DBP via Bancnet

      ✔ Enterprise Bank via Bancnet

      ✔ Entrepreneur Bank via Bancnet

      ✔ Equicom Savings Bank via Bancnett

      ✔ Luzon Development Bank via Bancnet

      ✔ MASS SPECC via Bancnet

      ✔ Malayan Bank via Bancnet

      ✔ PBCom via Bancnet

      ✔ Philippine Business Bank via Bancnet

      ✔ PhilTrust Bank via Bancnet

      ✔ Sterling Bank of Asia via Bancnet

      ✔ Sun Savings Bank via Bancnet

  7. Review all payment details before clicking Continue.
  8. Capture a screenshot or print your payment confirmation receipt.
  9. View your student’s portal and check if your payment was posted in your student’s ledger/assessment one day after your payment.

CASH PAYMENT TRANSACTION THROUGH THE FOLLOWING PARTNER COLLECTION AGENTS OF LAND BANK (payment is posted within 2 days after payment is made)

  • Pay & Go
  • Posible
  • Robinson’s Business Center
  • RuralNet
  • RD Pawnshop
  • SM Business Center
  • Bayad Center
  • DA5 Outlets
  • LBC
  • M. Lhuiller
  • Bayad Express
  • 7 Eleven (2,279 outlets nationwide) – with CLiQQ Kiosks
  • EC Pay (4,185 outlets nationwide)

STEPS:

  1. No account enrollment is required.
  2. Go to www.landbank.com and click Link.Biz.Portal.
  3. Click on Pay Now.
  4. Select UNIVERSITY OF SAINT LOUIS TUGUEGARAO from the list of merchants, then click Continue.
  5. Select the transaction type, TUITION FEE, or OTHER FEE, then click Continue.
  6. Key in all required details. Under the remarks portion, kindly specify the following:
    • The purpose of payment, especially if you are paying for other fees
    • The examination term like Prelim, Midterm, Finals for the College or the grading period for the Basic Education
    • The semester and school year, if paying for previous balances
  7. Select the Cash Payment options under the payment mode and choose the Partner Collection Agent where you want to pay (see lists of partner collection agents above).
  8. Capture a screenshot or print the transaction receipt where the reference number is found
  9. Bring and present a copy of the transaction receipt to the chosen partner collection agent. Make sure that the reference number is captured.
  10. Pay the amount as written in the transaction receipt to the chosen partner collection agent.
  11. Get the receipt of your payment from the partner collection agent and keep it until it is posted to your student assessment.
  12. View your student’s portal and check if your payment was posted in your student’s ledger/assessment one (1) day after your payment.

THRU UNION BANK BILLS PAYMENT

WHO CAN PAY THRU THIS FACILITY:

✔ Those with existing Union Bank ATM account

✔ Those with access to any Union Bank Branch in the Philippines

BANK TRANSFER(payment is posted within the day after payment was made) (All students and parents who have bank account with Union Bank can use this facility.)

STEP 1: Go to Union Bank Online Banking app and you will see the Dashboard below.

STEP 2: Click Pay Bills.

STEP 3: Select Biller.

STEP 4: Search for University of St. Louis Tuguegarao Inc.

STEP 5: Provide the needed details.
STEP 6: Enter Amount.
STEP 7: Review correctness of entries, then Click PAY.
STEP 8: A confirmation receipt of SUCCESSFUL transaction will be received by the Payor.

OVER-THE-COUNTER PAYMENT

(For students and parents who do not have bank account with Union Bank)

Those who wish to pay thru the over-the-counter mode of Union Bank may go to any Union bank branch and fill out the Bills payment form. Please keep your validated deposit slip.

Please note the following when making payments with Land Bank of the Philippines and Union Bank:

All payments or bank transfer payments using the bills payment facility of Land Bank of the Philippines (except payment to Partner Collection Agent of Land Bank) and Union Bank made after 3:00 in the afternoon shall be posted to the student’s ledger the following working day. If your payment cannot be viewed from your student’s assessment within three (3) working days after bank transfer or payment was made, please email cashier@usl.edu.ph or call 0956-307-8603 during the working day and office hours for follow-up.

UNIVERSITY OF SAINT LOUIS TUGUEGARAO

CASHIER’S WINDOW

STEPS:

  1. Fill out the payment form from the Cashier’s window.
  2. If purpose of payment appears on the table below, proceed first to the Office in-charge and present the payment form. The staff in charge shall write the amount to be paid.
    3. Purpose of Payment OFFICE
    Request for Transcript of Record, Diploma, or any transfer credentials Registrar’s Office
    Request for CAV Registrar’s Office
    Request for copy of grades Registrar’s Office
    Request for Certificate of Good Moral DSAS for College
    Principal’s Office for Elementary and HS
    Purchase of school supplies/uniforms/books Supplies Office
    Other payments not listed above Cashier
  3. Present the properly filled-out form and give the money to the Cashier.
  4. Wait for your receipt to be given by the Cashier.
  5. Check your change and the details encoded in your receipt.
  6. In case of any error in the receipt, please notify the Cashier for immediate correction.

Payment Terms, Fees, and Deadlines

  • Fee Structure: At the beginning of each school year, the Office of the VP for Finance publishes the breakdown of tuition and other fees and the terms of payment for each semester through the student’s temporary assessment. Other fees may be added to the assessment.
  • Payment Schedule:
    • The required down payment should be paid upon enrollment.
    • Tuition and other school fees may be paid either in full or installment basis. For
      installment basis, payment of fees shall be equally distributed during Prelim, Mid-
      term and Final examinations.
    • The school accepts promissory notes, however, at least half of the due should be
      paid.
  • Modes of Payment:
    • Over-the-counter at the Accounting Office
    • Bills Payment Facility (Landbank, Union Bank & Cebuana Lhuilier)

Policies on Cancellations, Refunds, and Fee Adjustments

    • Withdrawal Policy: A duly accomplished withdrawal of enrollment form must be submitted to the Academic Dean’s Office, Principal’s Office, Accounting Office and Registrar’s Office. The student’s petition to withdraw enrollment shall be effective only when the form is duly accomplished, and filed at the Accounting Office.
    • Refund & other charges:
    • For College:
      • Within the 1st week after the beginning of classes – 25% charge of tuition
        fees.
      • Within the 2nd week of classes – 50% charge of tuition fees.
      • After the second week of classes – 100% charge of tuition and miscellaneous
        fees.
    • For Basic Education School:
      • Within the 1st week after the beginning of classes – 10% charge of tuition
        fees.
      • Within the 2nd week of classes – 20% charge of tuition fees.
      • After the second week of classes – 100% charge of tuition and miscellaneous
        fees.
    • Down Payment and Entrance Exam Fees for Freshmen-College, Grade 11, Grade 7 and Grade 1 are non-refundable.

Contact Information for Queries or Disputes

For inquiries, concerns, or feedback, you may contact:

School Finance Office
  • Landline: (078) 844-1822
  • Helpline: +63 956 307 8603
  • Email: vpfinance@usl.edu.ph/assistanttreasurer@usl.edu.ph
  • Address: Mabini Street, Ugac Sur, Tuguegarao City, Cagayan 3500, Philippines

Office Hours: Monday to Thursday, 7:30 AM – 5:15 PM; Fridays 7:30AM – 4:15pm (except holidays)

Email:
vpfinance@usl.edu.ph
treasurer@usl.edu.ph
Landline: (078) 844 – 1822 loc 1000
Phone Number:
0956-307-8603

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